Lead response systems for HVAC contractors
Stop losing jobs you already paid for.
Every call, text, and web lead gets answered in seconds and booked on your calendar, even when your whole crew is on a job.
Call and let it ring out. You'll get a text back in seconds.
Or get a free leak audit15-minute call. We show you where leads are slipping.
01 / The leak
You don't have a lead problem. You have a leak.
You already pay to make the phone ring: ads, truck wraps, years of word of mouth. Here's where those jobs walk out the door.
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01 / Missed call
Calls go to voicemail
The phone rings while your tech is in an attic and the office is on another line. Most callers don't leave a message. They call the next company on the list.
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02 / Slow follow-up
Web leads wait for a callback
A form comes in at 7:40 on a Tuesday night. Somebody sees it the next morning. By then the homeowner already booked with whoever got back to them first.
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03 / Forgotten estimate
Quotes sit in the CRM
You quoted a full system replacement. They said they'd think about it. Nobody followed up, and a few weeks later they signed with someone who did.
Every one of those is a job you already paid for. And in this trade, the first contractor to respond usually gets the work.
02 / What we install
Plug the leaks. Book the jobs.
We install a system that answers every lead fast, follows up when your team can't, and puts the job on the calendar. You keep running jobs.
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Instant lead response
Every web, ad, and form lead gets a text within seconds, 24/7. You're the first company they hear from, before they've even closed the tab.
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Missed-call text-back
When you can't pick up, the caller gets a text right away asking what's going on. A missed call turns into a conversation instead of a lost job.
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AI qualification and booking
An AI assistant answers common questions, finds out what's wrong and where, and books the job on your calendar. Your tech shows up knowing what they're walking into.
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Review requests
After the job, happy customers get asked for a Google review automatically. The next homeowner who searches sees a company people vouch for.
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Website, webchat, and local SEO
A fast site built to turn visitors into calls, chat on every page, and local search work so people nearby find you first.
Full Growth System only
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Need just one of these?
Pick and choose. We'll quote only what you need.
Get a free leak audit
03 / How it works
Three steps. You run jobs, we run the system.
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Step 01
Free leak audit
We look at how calls, web leads, and old estimates move through your business today, and show you where jobs are slipping out. You keep the findings whether you hire us or not.
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Step 02
We install it and connect your tools
We build the system on top of Housecall Pro, ServiceTitan, or Jobber and your current phone number. Your office keeps working the way it does now.
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Step 03
It runs 24/7. We tune it monthly.
It answers leads nights, weekends, and holidays. Every month we look at what came in, what booked, and what didn't, and adjust the messages and timing.
04 / Offers
Start where the money already is.
Pricing depends on your call volume and what you already have in place, so we quote it on a short call instead of guessing here.
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Start here
Reactivation Sprint
A short, fixed-scope campaign that works through your old estimates and past customers and turns them into booked jobs. Built to pay for itself first.
- Fixed scope and a set end date
- Works the estimates already sitting in your CRM
- Booked jobs land on your calendar
- A clear look at what came back before you commit to more
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The engine
Core Lead Conversion System
The system that runs every day. Every new lead gets answered, qualified, and booked, and every finished job gets a review request.
- Instant lead response, 24/7
- Missed-call text-back
- AI qualification and booking
- Automatic Google review requests
- Monthly tuning
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One contractor per city
Everything
Full Growth System
Everything in Core, plus the front end that brings more leads in. We only take one contractor per trade in each city.
- Everything in Core
- A website built to turn visitors into calls
- Webchat on every page
- Local SEO
- Territory exclusivity: we won't work with your competitor across town
Only need one piece? Pick and choose what you want, and we'll quote just that.
05 / Works with what you use
Keep your software. Keep your number.
We sit on top of the tools you already run. Your office doesn't learn a new system, and customers keep calling the number on your trucks.
- Housecall Pro
- ServiceTitan
- Jobber
- Your current phone number
Running something else? Ask on the audit call and we'll tell you straight whether it connects.
Do I have to switch software?
No. We build on top of Housecall Pro, ServiceTitan, or Jobber, whichever you already run. Your office keeps working in the same place. If you use something else, we'll tell you on the audit call whether it connects.
Do I keep my phone number?
Yes. Customers keep calling the number on your trucks, your website, and your Google listing. Depending on your phone setup, we may route calls through a line we manage so missed calls get caught, but the number people dial doesn't change.
Will customers know it's AI?
If they ask, yes. The assistant doesn't pretend to be a person. It answers fast, uses your company's name and tone, and hands the conversation to your team when a customer wants to talk to someone or the job needs a human.
What does it cost?
It depends on which system you need, how many leads you get, and what you already have in place. We'd rather give you a real number than a range on a website, so we quote it on a short call after the leak audit.
How long does setup take?
It depends on how much we're installing and how your tools are set up. The Reactivation Sprint is the quickest to get running. You'll get a timeline on the audit call, along with exactly what we need from you, which is usually not much.
I already have a marketing agency. Does this conflict?
Usually not. Most agencies bring leads in. We make sure those leads get answered and booked. If your agency already handles some follow-up, we'll sort out who owns what before we start so customers don't get two texts.
Is there a contract?
The Reactivation Sprint is a fixed-scope project with a set end date. For the monthly systems, we walk you through the terms on the call, in plain English, before you sign anything.
Does this replace my office staff?
No. It handles the first response and the back-and-forth of getting a job booked, so your office spends less time chasing leads and more time on customers who are ready to go.
07 / Free leak audit
Find out where your jobs are slipping.
Pick a time that works for you. We'll look at how your calls, web leads, and estimates are handled today and walk you through where the jobs are getting lost. It's a short call, not a sales pitch.
- No cost and no obligation
- You keep the findings either way
- A real person reads every request
Rather talk now?
Calendar not loading? Call (334) 759-3458 or email hello@hiregreenline.com.
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